What is Remote Online Notarization?
Remote online notarization is when documents are notarized in an electronic form where the signer uses an electronic signature and appears before the notary using online audio-video technology. Simply put, you can connect with a notary anywhere, anytime, without physically needing to meet them.
How It Works
Not to be confused with e-notarizations, Ohio allows designated commissioned notaries to perform e-notarizations through a remote web cam session. The following steps describes the remote notary process, and what to expect when your notary uploads and starts your transaction.
- The notary receives the documents from the participants, and uploads them to DocVerify through the notary portal.
- Ohio requires ID verification if the participant is not legally known to the notary. If ID verification is done, we will need to know each of the participant’s email addresses, and they MUST be unique as sharing email addresses amongst spouses for example is not permitted.
- Once the document is uploaded, each participant is notified if the are required to go through the ID verification process. Upon completion of the ID verification process, each participant can also enter to create their e-signatures.
- Once the participants have completed the ID verification process, the notary is notified. At this point the notary can continue the remote notary process.
- The notary will start the video first before the participants can join via video and audio.
- When started all parties will be able to see and hear each other, as certain portions of the notarial act are also recorded.
- The notary will drag and drop elements such as notary stamps onto the document, signatures, etc. to complete the transaction.
- Once the participants have entered their signatures, had their video recorded, the notary can click the “Notarize” button to complete and finish the notarial act.
- Each participant will receive the notarized document via their email address, and they can also create a free account to access their documents. The notary will not be able to access the document unless DocVerify has given them permission to protect the privacy of the documents.
Each person involved in the transaction is currently REQUIRED to have either FireFox or Google Chrome when using Windows, the latest Safari on latest Mac OS, Chrome on Android , and if using IOS such as IPad or IPhone it must be IOS 11 or higher with Safari version 11 or higher. This feature will NOT work without the correct browser respective to the device.
Each participant will be required to have their identity verified through a verification process using a third party provider to enable these services. There is a free for each request made for verification that the notary is responsible for.